Committee Dates

December 7th (2022), 3:30 at HGEC

First committee meeting. Topics include updating the procedural checklist, assigning tasks, updating the website, and updating the handbook.

January 18th (2023), 3:30 at HGEC

  • Revisit school numbers
  • Finalize the teacher information package
  • update website
  • posters to go out
  • YA registration package to go out (checklist, letter to parents, permission forms, registration link,, AND labels for the back of artwork)

January 22nd (2024), 3:15 on Zoom

  • discussing artist presenters (who? contact person?)
  • Determine guest artists and plan how to ensure they are invited and prepped for judging

February 15 (2024), 3:30-4:00 on Zoom

  • Update on presenters – who has confirmed, declined, how many spots are still open

February 28 (2024)

  • Presenter list needs to be finalized

April 3 (2024): 4:00 at HGEC (presenters arrive @ 4:30)

  • Adjudication by the district’s Young Artists’ Committee- selection of work to be framed for display at the School Board Office
  • Working dinner, followed by adjudication (includes training session for adjudicators)
  • Target end time: 7 PM


  • Ordering smocks and art cards
  • Organizing student leaders 
  • Reception planning


  • assigning jobs for the conference and reception

End of April/Early May (2024: April 29th – May 1st) 

  • April 29th @ The Old Courthouse Gallery: hanging the show (as soon as people can get there)
  • April 30th @ The Old Courthouse Gallery: Young Artists Reception (5-7:00)
  • May 1st @ TRU: the conference (presenters and designated committee members)

End of April/Early May (2024: May 6th)

  • Exhibition take-downh
  • The Old Courthouse, till it’s done

May or June (2024: June 24th)

  • presentation of selected young artists to the SBO